Executive AI assistant

01

The problem

Executives move between WhatsApp, email, calendar and task tools all day. Small requests interrupt focus and get lost between apps.

02

The solution

One WhatsApp conversation connected to email, calendar, contacts and tasks. The assistant understands the request, prepares the action and waits for approval before acting.

03

How it was built

01Define permissionsWhat it may do, and what always needs approval.
02Connect the toolsEmail, calendar, contacts and tasks.
03Build the chat layerText and voice notes on WhatsApp.
04Test and refineReal requests, reviewed and adjusted.

04

Outcome

Routine requests handled from one WhatsApp chat
Nothing is sent or booked without confirmation
Every action logged for review

Interactive demonstration

Sample data — not a live system or real records.

Step01 / 05Sample data

Request on WhatsApp

A normal message, as you would send an assistant.

Book 30 minutes with Ahmed next Tuesday and send him the agenda.

channel: WhatsApp
type: text
received: just now

System map

Sample data

RequestsAssistantYour tools

AI assistantunderstand · prepare · confirm

Calendar eventevent.create

Email draftemail.draft

Tasktask.create

Demonstration — every action needs approval

AI technical submittal automation

A production system that turns a short project form into a complete technical submittal — products selected with AI assistance, documents retrieved, PDF assembled and emailed.

FormsOCRLLMView case study

AI-assisted recruitment workflow

Production recruitment automation from applicant intake to offer letter. AI helps screen and organise candidates; people make the hiring decisions.

Intake formsCV parsingLLM screeningView case study

Automated lead generation & content workflows

Repeatable workflows for prospect discovery, data verification, AI-assisted image generation and caption writing — reviewed before anything is published or sent.

Data enrichmentVerification checksAI image generationView case study